Video Taping Policy
Policy on Videotaping During Design & Construction Week
For safety and legal reasons, the National Association of Home Builders (NAHB) and Emerald Expositions, the show manager for KBIS, strictly limit taping at the International Builders’ Show and the Kitchen and Bath Industry Show (KBIS) during Design & Construction Week.
NAHB and Emerald Expositions require all video and production crews to request permission to record on either show floor, and to apply in advance as either a production company or a videography crew. All production companies and videography crews must pre-register and submit their application by Monday, December 9, 2016. On-site registration will not be available. Local network news crews are the exception to this rule, and may register on site.
A production company is a crew that is taping for a show in current production and booked to air on a recognized network or station.
A videography crew is a camera crew or cameraman contracted by an IBS or KBIS exhibitor to record solely in that exhibitor’s booth for that company’s private/non-broadcast use only.
Producers scouting for a show or others who do not meet these qualifications must purchase Non-Editorial Media/Paid Press passes, and may not bring cameras onto either show floor.
All production companies and videography crews, at their sole cost and expense, must procure and maintain through the term of the 2017 Design & Construction Week, comprehensive general liability insurance against claims for bodily injury and property damage occurring in or upon or resulting from any activities or persons on the premises leased by NAHB and/or Emerald Expositions. Such insurance shall include contractual liability and product liability coverage, with combined single limits of liability of no less than $1,000,000. In addition to submitting an application, all applicants must provide an original certificate of insurance from their insurance company or agent showing the required coverage and naming the National Association of Home Builders; its directors, officers, agents and employees; Emerald Expositions; its directors, officers, agents and employees; and the Orange County Convention Center as additional insureds from January 4-16, 2017.
- Submit an application requesting permission to record at the show.
- Provide an original certificate of insurance from company’s insurance company or agent.
- Production companies must submit a letter or email from the programming office of a recognized network or station detailing the assignment, and stating that the production company is at the show to tape for a specific program. Emails should include air date and contact information, and must be sent from a corporate email address. Generic emails such as Gmail/Yahoo will not be accepted.
- Videography Crews must submit a letter or email from the exhibitor stating that the company will be working under contract to record at their booth. If your company has been contracted to tape more than one exhibitor at either show, you must submit a separate request and paperwork for each company. Crews will be removed from the show if found working an unapproved exhibitor’s booth. Crews need to indicate if all content will be used exclusively for exhibitors’ private/non-broadcast use or not. If content is used for LIMITED broadcast, videography companies will be charged a service fee of $1,500 per day, per crew and per exhibitor. You will be billed upon approval of your Request to Tape form. All fees must be paid in full one week prior to the scheduled taping and are non-negotiable and non-refundable.
- NAHB/Emerald Expositions will notify all applicants whether or not they have been approved to tape at the show, and will provide final instructions for approved groups.
- Approved production companies must register as working press.
- Each approved cameraman/crew will receive a daily camera permit to gain access to the show floor. These must be affixed to the camera in a visible manner at all times. No video camera will be allowed in the exhibit area without a properly displayed permit, and cameras without properly displayed permits will be asked to leave the show floor.
- All approved crews carrying a video camera must enter the show floor through a designated media entrance.
- All crews must secure appropriate permission to tape in any booth from all application parties before taping can begin. This includes the use of release forms. NAHB/Emerald Expositions hold the right to obtain all release forms if requested.
No other individuals other than approved crews will be permitted to carry a video camera into the exhibit area.
NAHB and Emerald Expositions reserve the right to remove representatives of any production company or videography crew from the show if they deem that the company or its representative(s) in any way violated stated policies and/or misrepresented itself or the nature of its business. NAHB and Emerald Expositions furthermore reserve the right to confiscate all recordings taken inside any of the IBS or KBIS exhibit areas. Anyone removed from the show forfeits their right to any and all refunds. In no event will NAHB or Emerald Expositions be responsible or liable for the out-of-pocket expenditures or other commitments of the production company or videography crew. We reserve the right to modify this policy without public notice.
Zero-Tolerance Policy for On-Site Soliciting:
The National Association of Home Builders (NAHB) and the National Kitchen and Bath Association (NKBA) would like to remind all members of the media registered for the International Builders’ Show (IBS) and the Kitchen and Bath Industry Show (KBIS), of its zero-tolerance policy for on-site soliciting by attendees with complimentary working press credentials.
All press registrants require appropriate credentials and are subject to prior approval by NAHB and NKBA.
Working press with complimentary credentials may not solicit business from exhibitors, spokespeople or attendees during the International Builders’ Show or the Kitchen and Bath Industry Show. Prohibited activities include, but are not limited to, marketing and sales of satellite tours for or by on-air talent, producers and/or production staff, and marketing and sales of ad space for any publication of any kind by reporters, editors and/or photographers. Anyone found engaging in such behavior will be subject to having their working press credentials revoked immediately. NAHB and NKBA reserve the right to enforce the rules and policies as deemed appropriate. Enforcement of these rules and policies may result in the ejection from the premises of any persons lacking the appropriate credentials and/or registration.
Non-Editorial/paid press registration is available for marketing, public relations, advertising, sales, publishers, and other non-editorial employees who plan to engage in any sales or marketing activities. Please contact Stephanie Pagan or Liz Thompson, if your convention plans include any of these activities and you need to re-register or if you have any questions.